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NON-PAID VSU FACULTY AND STAFF AFFILIATES

Upon retirement, VSU faculty and staff lose access to some specific VSU resources they may have typically used in their scholarship or work, such as VSU Office software or the off-campus use of digital research resources such as Galileo. If there are faculty or staff retirees who plan to continue their scholarship or work on a special VSU project, and both they and the university would benefit from their continuing access to these resources, they may apply for VSU Faculty and Staff Affiliate status. Applications to become a VSU non-paid Affiliate are considered on a case-by-case basis.

If their application is approved, VSU Faculty and Staff Affiliates will be granted access to selected resources for a period up to three-years with a required annual check-in. All University policies regarding the appropriate use of state resources and responsible personal conduct apply to the use of its computing and networking resources (see VSU’s Acceptable Use Policy). Georgia state laws, policies, and audit practices, as well as federal and state contract-compliance laws to which VSU is subject, require that state resources (e.g., computers and network) be used only for University-related activities. Users are subject to open record requests and other compliance-related disclosures.

As part of the application process to become an unpaid affiliate, VSU faculty and staff retirees must agree to a criminal background check and complete biannual cybersecurity training. A retiree must have a break in service after retirement of at least 30 days before applying to become an affiliate.

APPLICATION PROCESS

If VSU Faculty and Staff Retirees wish to apply to become unpaid affiliates, they must complete the online application form.

• For employees from the Division of Academic Affairs: Within 30 days of the application, this form will be evaluated by the Deans’ Council which will make a recommendation to the Provost. If the Provost approves, he or she will notify the home department who should then submit a PAR form to Budget and Payroll Services so that a new position number can be established. Once processed by Budget Services, the recommending department should contact Human Resources so that office can begin onboarding including a criminal background check. Human Resources should notify both the affiliate and the home department that the VSU unpaid affiliate status is updated in the system. These VSU Faculty and Staff Affiliates will be granted access to selected VSU resources. If the application is not approved, there is no opportunity for appeal.
• For employees from all other Divisions: Within 30 days of the application, this form will be evaluated by the divisional Vice President, and if approved, he or she will notify the home department who should then submit a PAR form to Budget and Payroll Services so that a new position number can be established. Once processed by Budget Services, the recommending department should contact Human Resources so that office can begin onboarding including a criminal background check. Human Resources should notify both the affiliate and the home department that the VSU unpaid affiliate status is updated in the system. These VSU Faculty and Staff Affiliates will be granted access to selected VSU resources. If the application is not approved, there is no opportunity for appeal.

RENEWALS

Once the application has been approved, access to these VSU resources will continue for up to three-years with an annual progress check-in. If affiliate status is not renewed, annual progress check-ins are not submitted, or no attempt to access/utilize the requested resources occur after one year, access to VSU services will be terminated.

VSU AFFILIATE APPLICATION

By completing and submitting the following, you are acknowledging that you wish to be recognized as an unpaid VSU Faculty and Staff Affiliate. VSU Faculty and Staff Affiliates are retired faculty and staff members who continue to produce scholarly work or provide services that brings recognition to Valdosta State University. Their continued research/scholarship will benefit from the use of some VSU resources, such as access to office software and off-campus access to digital library resources.